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Administrative Operations Specialist (Paso Robles)
United Staffing Associates, LLC
compensation:
$24-$27/hr DOE
employment type:
full-time
experience level:
mid level
job title:
Administrative Operations Specialist
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Key Responsibilities:
- Serve as the first point of contact, answering phones with a polished, professional presence
- Communicate with a global client base with professionalism and cultural awareness
- Manage full-cycle A/R processing, including invoicing, statement distribution, and payment tracking
- Support A/P functions, including invoice review, coding, and documentation accuracy
- Reconcile monthly credit card statements and match transactions to receipts, ensuring accurate financial records
- Perform accurate data entry and transaction processing within SAP (ERP training provided if needed)
- Develop and maintain Excel-based financial and operational reports using formulas and structured data analysis
- Maintain organized financial and operational filing systems (A–Z recordkeeping)
- Assist with inventory reconciliation and reporting, including monthly and annual manual counts
- Support leadership with administrative, reporting, and operational coordination
- Pick and pack temperature-sensitive products and assemble insulated shipments
- Monitor outbound shipments and proactively resolve carrier delays to protect time-sensitive deliveries
- Load and complete occasional local deliveries using a company vehicle
- Cross-train across departments to support daily operations in the absence of leadership
Qualifications:
- Strong Excel proficiency
- Prior administrative experience with invoicing and reconciliations
- Excellent phone etiquette and professional email communication
- Ability to prioritize time-sensitive customer needs and strong sense of urgency
- Ability to lift up to 55lbs as needed
- Valid California driver’s license
Schedule:
7:30am–4:00pm with 30-minute; occasional overtime may be required
Pay:
$24-$27/hr DOE
- Principals only. Recruiters, please don't contact this job poster.