favorite this post DONOR RELATIONS & ADMINISTRATIVE COORDINATOR (San Luis Obispo) hide this posting unhide

compensation: 17.00-19.00 hr
employment type: full-time

Be a part of something bigger!

The San Luis Obispo County Y has a great open position!

Full time, non-exempt; medical/dental/vision, sick and vacation eligible.

Under the supervision of the CEO, and in cooperation with other YMCA staff, and consistent with the San Luis Obispo County YMCA's mission, the Donor Relations and Administrative Coordinator is responsible for the coordination of all fund development activities within the association including annual support campaign, database management, donor relations, recognition event coordination and gift/pledge management. The position develops, plans and implements new procedures and methods to achieve strategic goals. Serve as the staff liaison to the board of directors and Executive committee members and provide administrative support to the CEO in regards to the board and donor relations.

Fund Development (Fundraising) Coordination
Cultivates and maintains donor relations and activities including donor acknowledgment (donor events, photo opportunities, thank you letters, program visits as assigned)
Maintain donor database and related administrative tasks.
Collects and processes all pledge and gift payments.
Coordinates and manages Annual Support Campaign materials, events, and assignments.
Coordinates President Club (major donor program) events and communications.
Provides administration support to grants management as needed.
Coordinates donor acknowledgement letters and social media postings and press as needed.
Represents the YMCA at Annual Support Campaign events as needed.
Builds and maintains DAXKO (database) program as related to fund development.
Updates website content in relation to fund development and donor recognition.
Provides training to staff and volunteers on procedures such as annual support campaign.
Gathers and documents donor and member testimonials for use in fundraising efforts.

ESSENTIAL FUNCTIONS: Board Liaison and Administrative Support

Responsible for preparation of monthly board meeting packets, taking accurate board meeting minutes and communications to the board.
Write correspondence and other administrative needs of CEO and COO, such as the scheduling and preparation of volunteer and donor meetings/gatherings.
Provides administrative project support to other areas when needed (Marketing, Finance, HR, and Membership).
Comprehension of current and accurate program information in order to interpret programs to members, staff volunteers, board and committee members, and the community.
Effective and cordial relations with staff, members, volunteers, and community.
Plan and coordinate selected special events.
Supports social media and PR functions via postings and press releases as needed.
Participates in all association staff meetings and trainings as required.
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• Knowledge of administrative and clerical procedures and systems such as word processing, excel, managing files and records, transcription of meeting minutes, designing forms, and other office procedures and terminology.
• Basic knowledge and understanding of philanthropy, fundraising and donor relations.
• Strong time management and project management skills.
• Develop specific goals and plans to prioritize, organize, and accomplish work. Attention to detail, being careful about detail and thorough in completing work tasks. Must be an independent worker, and develop appropriate methods to ensure accurate, timely and appropriate communication in all work.
• Willingness to take on responsibilities and challenges; be honest and ethical; reliable, responsible, and dependable, and fulfilling obligations; react calmly and effectively in high stress situations; maintaining composure, even in very difficult situations; be open to change and to a considerable variety in the workplace.
• Written and phone communication skills - ability to write clearly, using correct grammar, structure and spelling, and the ability to keep track of multiple ongoing communications and respond within twenty-four hours, if not sooner.
• Knowledge of DAXKO or other fundraising database programs, general ledger, excel and the supporting software in the Microsoft office suite. Ability to quickly learn systems (such as DAXKO).
• Mathematics -- Knowledge of basic arithmetic.

Bachelor's degree in related field preferred or equivalent combination of education and experience. 3 years or more of related experience preferred.
Previous experience in the following, alone or together preferred: administrative, accounting, fund development back office administration, project management.
Bi-lingual (Spanish) preferred.
Previous experience in customer service preferred.
Excellent administrative and computer skills, Excel and experience with standard business software.
Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
Prefer knowledge of and previous experience with diverse populations.
Ability to establish and maintain collaborations with community organizations.
Y Team Leader or Multi-team/Branch Leader certification preferred.
Excellent organizational skills, initiative, and a proactive and strong work ethic.
Excellent verbal communication skills. Able to communicate effectively with YMCA staff, youth, parents, school staff, community partners, Board Members and volunteers.
Must be able to drive own vehicle, valid insurance/Driver's License and clear driving record. Remain insurable during employment.

Certifications required within 30 days of hire: CPR/AED, and First Aid. Child Abuse Prevention.
Blood borne Pathogens training as required for position.
Valid driver's license, car insurance.
(Certifications need to remain current during employment)

Cover letter and resume required.

To be considered for any open position with the Y, an application must be received. Please visit:

  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6667351934



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